
BELLA TRAE COMMUNITY ASSOCIATION RULES & REGULATIONS
BOARD APPROVED. Revised and adopted July 16th, 2024
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Section 4. ACTIVITIES & EVENTS
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​4.1. Community Website
The community website is a resource for Bella Trae residents. Please visit the website, www.bellatrae.com, for updated information related to Association meetings, special events, lifestyle programs, and important news bulletins. Certain areas of the website are restricted. Members will need to request a log-in to access these areas. If you have any questions, please contact the Assistant Manager/Lifestyle Director.
Email Notifications
Residents are encouraged to provide Management with their consent to receive official notifications from Association via electronic mail. Please contact Management in this regard.
4.2. Community Channel
Information on these events is available through the community’s cable channel, Channel 901.
4.3. Chartered Clubs
Chartered Clubs are resident-managed organizations that are sponsored by the Association to foster and promote opportunities to pursue a hobby, a recreational, cultural interest, or other interests. Any resident wishing to develop a Chartered Club should contact the Assistant Manager/Lifestyle Director to receive information and an application.
Chartered Clubs must keep and maintain appropriate financial records of their dealings, including a checking account, ​​which will be administered by the Association through its bookkeeping and accounting system. Charters are granted based on Membership interest for a specific program and the availability of Association facilities and equipment.
Chartered Clubs must be open to all residents of the community. Guests may be permitted to attend club functions on a limited basis with permission from the Assistant Manager/Lifestyle Director or designee. Approval of Chartered Clubs rests with the Association..
Management and Staff will reasonably help to facilitate meetings and assist in the development and promotion of activities developed by the Chartered Clubs via the community website, the community cable channel, emails, flyers and newsletters.
Chartered Clubs meeting and event dates will be given priority for the use of Club Facilities, subject to space availability,. Chartered Clubs will be exempt from paying room rental fees.
4.4. Registration for Events and Activities
Association activities and events will be open to Club Members, their Immediate Family Members, and their guests only. Registration dates and deadlines will be advertised in advance of the event. Registration for all programs and activities may be accomplished as follows:
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In-person Registration-Complete and submit payment (if applicable) at the front desk in the Clubhouse.
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Email Registration – Email the front desk for non-cost events.
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Mail-In - Registration and payment may be mailed to:
Manager of Bella Trae
8411 Riverdale Lane
Champions Gate, FL 33896
4.5. Event Fees
Event and activities fees may be required to offset the costs associated with events and activities. Participants are required to make full payment at the time of registration. Participants may pay for programs by cash, check made out to "Bella Trae Community Association, Inc.", credit or debit card (if available), or in such other ways as management may determine and a receipt will be provided. Any transaction costs incurred by the Association as a result of payments made by credit or debit cards may be passed on by the Association to the Resident. Charges imposed for checks returned by the bank will be passed on by the Association to the Resident. Activity Fees are non-refundable unless the activity is canceled by the Association for any reason.
4.6. Changes and Cancellations
From time to time events may be cancelled due to low participation. Club Staff will notify residents if there is a need to change or cancel an activity or event. If cancelled by the Association, residents will be issued a refund. From time to time areas within the Clubhouse, grounds, and Pool areas may be restricted for use by Association sanctioned events.
4.7. Waiting Lists
Some activities and events will have maximum registration limitations. In the event that a limitation is reached, a waiting list will be created. If there are cancellations, an attempt will be made by Staff to contact the persons on the waiting list in the order they signed up.
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​4.8. Room Rental and Use - Room Rentals are Suspended at this Time
Rooms within the Clubhouse which are made available for use by residents and their guests are on a first-come, first served basis, unless the area is reserved for a private event, Chartered Club event, or Association purposes. The Bellissima Ballroom is available for private rentals by residents with a properly executed contract. * Please see the clubhouse front desk staff for a rental packet with price information, application forms, policies and procedures, and fees (See Fee Schedule -Appendix D). Room reservations for meeting purposes will have to be pre-registered with the clubhouse front desk staff to ensure availability of space, proper room set-up, and establishment of rental fees, if necessary. Chartered Club events and Association-sanctioned and/or sponsored activities and events will not require the payment of a rental fee.
* Room rental is at the discretion of the Board of Directors.​​​​​​​​​​​​​​​​​​​​​
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​​​​​​​​​​Section 5. GENERAL CLUB FACILITIES RULES & REGULATIONS
5.1. Age Restrictions
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1. Residents and guests under the age of eighteen (18) must be accompanied by an adult (18 or older) when using the Club Facilities.
2. Children under the age of eighteen (18) are not permitted to use the club facilities, grounds, or amenities without a parent or guardian. Parents or Legal Guardians of children under the age of eighteen (18) must execute the Informed Consent, Release & Waiver Agreement. Parents of minors ages ten (10) to seventeen (17) must complete Appendix A in order for said minor to be able to utilize the Fitness Center / Yoga Room.
3. Out of respect for all who use the Fitness Center/Yoga Room, anyone who is unable to properly utilize the equipment or space as intended is not permitted in the area at any time. Children under the age of 10 are not permitted to use the Fitness Center or Yoga room at any time.
4. Children under the age of sixteen (16) are not permitted to use the spa/hot tub at any time. The spa is set to a therapeutic temperature for adults which is not suitable for children.
5. Parents or legal guardians shall be responsible for the actions and safety of such minors, and for any damages to the Club Facilities, the Fitness Center and/or the equipment in the Fitness Center caused by such minors.
6. Notwithstanding the foregoing, if minors use the Club Facilities in violation of these Rules or without the proper execution of a consent form or without adult supervision, the Association, its officers, directors, agents, employees, affiliates, and attorneys shall not assume any liability resulting from the actions of such minors.
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5.2. Dress Code
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Proper dress is required in Club Facilities at all times, and specific attire may be designated by the Association from time to time at its sole discretion. Unless otherwise specified, appropriate casual attire and footwear is required in all areas of the Club Facilities at all times for all residents and guests. Upper body garments must be worn in all settings, except for men using aquatic facilities. Appropriate athletic apparel is required in all indoor and outdoor sports areas, including proper footwear.
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5.3. Interference with Employees
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Club Members are expected to abide by the Governing Documents and these Rules and Regulations, and to conduct themselves in a courteous and respectful manner at all times. Any inattention to duty, or discourtesy on the part of a Club Staff member should be immediately reported to the Manager or designee. However, under no circumstances will Club Members or guests interfere with, attempt to discipline or otherwise direct employees or contractors as they conduct the Association’s business and/or during the discharge of their duties.
5.4. Safety Rules
Any Club Member or guest not adhering to posted, or otherwise obvious safety rules may be asked to leave the premises. With respect to safety, proper decorum, and sanitation, the Club Staff's judgment will prevail in all instances. Any complaint relating to Club Staff decisions may be later appealed to the Manager or designee; however, until the disposition of such an appeal, the Association Staff’s decision stands. Arguing, being abusive, or being otherwise challenging to Club Staff is deemed inappropriate behavior and may result in further disciplinary action.
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5.5. Purpose of Club Facilities’ Use
5.5.1 For-profit Business Use
The Club Facilities are not intended to be used to provide a venue or forum where individuals or entities might foster or promote for-profit or commercial business interests or to otherwise use the Club Facilities for personal monetary or in-kind gain.
5.5.2 Not-for-profit Activities
Club Members may use the Club Facilities for club, society, social, party, religious, political, charitable, fraternal, fundraising or other not-for-profit purposes with the prior written consent of the Manager or designee, which consent may be withheld for any lawful reason. The Association and Management reserve the right to require the use of a specific location in the Club Facilities and/or to charge a fee for the use of the Club Facilities, and to otherwise promulgate terms and conditions as necessary for such usage..
5.6. No Smoking
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The Association provides a smoke-free environment for its Members and guests in all parts of the Club Facilities and surrounding areas. No smoking of any kind (including, but not limited to, “e-cigarettes”) is permitted within fifty (50) feet of the perimeter of the Clubhouse or other Club Facilities.
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5.7. Alcoholic Beverages
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Alcohol Beverage Consumption and Distribution Policy (See Appendix E).
1. Alcohol that is sold for consumption must be under the auspices of a liquor license. Whether alcohol is sold under license, or dispensed in a private party setting, the event sponsor remains responsible for the propriety of the event.
2. The Association may revoke individual privileges in the event consumption is perceived to cause a threat or nuisance to Staff, residents, other Members of the Association or their guests.
3. In all situations, Members are prohibited from selling or furnishing alcohol to any person under the age of 21 or otherwise in violation of any State or local liquor control laws.
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4. Alcoholic beverages shall not be sold on premises of the Club Facilities, except at pre-approved special events. Patrons will be required to hire a licensed and insured vendor of alcoholic beverages, and they must provide proof to the Association prior to the event. Excessive noise that will disturb other residents and guests is not permitted.
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5.8. Indirect Club Facilities’ Supervision
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The Club Facilities are operated in a manner in which they are not directly supervised. The Association is not in a position to continually police the Club Facilities. Members are, therefore, asked to immediately report any inappropriate behavior that they may witness to Management or, in its absence, to Club Staff.​​​​​​
​Section 6. AMENITIES RULES & REGULATIONS
6.1. General Rules
1. All residents are entitled to utilize the Club Facilities and amenities if they meet all eligibility requirements.
2. Guests must be accompanied by a resident at all times, unless they have first obtained a Guest Pass.
3. Residents and guests are encouraged to speak to their physician before engaging in physical exercise. All residents and guests who utilize the Club Facilities and amenities do so at their own risk. Assumption of risk and liability forms must be signed and on file before utilizing the Club Facilities. (See Appendix A and A.1)
4. Access to the Clubhouse is by Access Card only. Residents must have at all times in their possession their Access Card for identification to enter and utilize the Club Facilities.
5. With the exception of the pool and wet areas where bathing suits are permitted, residents and guests must be properly attired as described in Rule 5.2. Dress Code.
6. Bathing suits and wet feet are not allowed inside the Clubhouse, with the exception of the locker room areas. When inside the Clubhouse, wet bathing suits shall be properly covered with a towel or wrap.
7. Consumption of food and drink may be limited to designated areas only. Residents are responsible for cleaning up after themselves. No glass is permitted in the pool or spa areas.
8. Amplified sound systems and DJs are prohibited within the Club Facilities unless it is an Association approved program, event or authorized private event.
9. Audio and television systems are provided for the convenience and enjoyment of Members and guests. Programs will be tuned to satisfy the interests of the majority, or may be audible only through the use of personal radios with headsets by tuning to specified frequencies. The final decision rests with Management. Portable radios, DVD players, iPods, MP3 players, tablets, and all other electronic sound producing devices are permitted, but only with earphones.
10. Use of profane, abusive, or inappropriate language is not permitted.
11. Anyone who appears to be under the influence of drugs or alcohol will be asked to leave the Club Facilities.
12. Residents are requested to let Staff know if an area of the Club Facilities or a piece of equipment is in need of cleaning, repair, or maintenance.
13. All equipment and supplies provided for use of the Club Facilities, grounds, and amenities must be returned in good condition after use.
14. No pet or animal shall be “tied out” on the exterior of the Clubhouse, or left unattended on any Association Facility, property, or in the Common Areas. Pet owners are responsible for the activities of their pets, and are responsible for cleaning up of all matter created by the pet. Pets are prohibited from entering all Club Facilities. Pets must be walked on a leash. Members who do not follow pet rules will be subject to disciplinary action.
15. Bicycles must be parked in the designated bike rack.
16. All Association-sponsored programs and services including, but not limited to, personal training, group exercise, tennis lessons, and instructional programs must be conducted by a vendor that has been properly registered with the Association.
17. The use of cellular telephones is limited while in the Club Facilities. Residents and guests are asked to keep their ringers turned off or on vibrate while in the Club Facilities. Use of cellular phones is only permitted under the pretense of acceptable levels, and so long as it does not interfere with the quiet enjoyment of the Club Facilities and amenities by others.
18. The Association does not provide concierge, copying, printing, or secretarial services of any kind.
19. The Association and Staff are not responsible for lost or stolen items, and Staff Members are not permitted to hold, secure, or store valuables, personal belongings, or bags for anyone.
20. All found items should be turned in to Staff for storage in the lost and found. Items will be stored in the lost and found for up to one month. Thereafter, if unclaimed, such items will be disposed of in any appropriate manner in the sole discretion of Management.
21. The recreational or commercial use of drones within the Association’s property, including its airspace, is prohibited, unless previously authorized by Management or the Board in writing.
22. A Recycling Bin has been provided for the use of all Owners/Lessees. This receptacle is to be used in strict accordance with the posted rules and regulations.
6.2. Fitness Center Usage Rules
1. All residents and guests are encouraged to consult their physician before beginning an exercise program.
2. Appropriate attire and athletic footwear must be worn at all times..
3. To maintain clean and sweat-free equipment, clothing must cover any part of the body exposed to direct contact with the equipment.
4. All equipment must be wiped down after use with the wipes and/or spray provided.
5. If a resident or guest is waiting, cardiovascular equipment utilization is limited to 30 minutes.
6. If a resident or guest is waiting for the weight equipment, individuals should allow others to "work in" between sets. Weight equipment should not be slammed while lifting.
7. Food is not permitted in the fitness center or locker room.
8. Water or other sport drinks must be contained in non-breakable, spill-proof containers.
9. Personal music devices are permitted only if used with headphones and played at a volume that does not disturb others.
10. The use of cellular phones or similar electronic devices for personal conversations is prohibited in the Fitness Center or locker room.
11. Lockers are available on a first-come, first-served basis for day-to-day use. Please use your own lock. No belongings may be left overnight in the Locker Room or Lockers. Management reserves the right to cut and remove any lock left in place in violation of this rule and remove the contents of the locker. Neither the Association nor Management shall be responsible for any damage or loss of personal belongings within the Club Facilities and amenities.
12. A unisex changing facility is available for those individuals requiring special assistance and for the use of small opposite sex children.
6.3. Pool & Spa Usage Rules
1. Swimming and use of spa is done strictly at your own risk. The pool and spa areas are not directly supervised by Staff or lifeguards.
2. The pool, spa and locker room areas are open from 7 am to 9:45 pm daily. No one is permitted in these areas at any other time unless a specific event is scheduled. Anyone entering the pool or spa after hours will be considered as trespassing, and may be subject to prosecution or disciplinary action.
3. Children under the age of eighteen (18) must be directly supervised and accompanied by a parent or guardian eighteen (18) years or older at all times while within the pool or the pool deck area.
4. No private social events may occur at the pool or on the pool deck, including but not limited to the following: graduation parties, holiday parties, birthday parties, anniversary parties, retirement parties, weddings, bar mitzvahs, baptisms, etc. Only Association sponsored social events are permitted at the pool or on the pool deck.
5. Swim fins, facemasks, and footwear are permitted. Inner tubes or other inflatable devices are permitted. However, Management reserves the right to restrict any and all of the above based on pool occupancy. Small children in the pool may wear inflatable devices or small flotation devices as a precautionary safety measure. Small toys may be used by children under adult supervision, based on occupancy of pool. Toys are not to be left unattended at any time.
6. Showers must be taken before entering the pool or spa.
7. No bicycles, tricycles, scooters, roller skates, roller blades or skate boards are permitted on the pool deck area. Baby strollers are permitted but must remain outside of ten (10) feet of pool apron.
8. Glass containers or breakable objects of any kind are not permitted anywhere on the pool deck. Beverages in non-glass, non-breakable, non-spill containers may be consumed in areas adjacent to the pool and spa edge.
9. Persons with open cuts, wounds, sores or blisters may not use the pool. No person should use the pool with or suspected of having a communicable disease which could be transmitted through the use of the pool.
10. Appropriate swimming attire (swimsuits) must be worn at all times.
11. Infants/children not toilet trained and incontinent adults must wear swim suit diapers or snug plastic pants under their swim suits. All other diapers (cloth and disposable) are prohibited.
12. Animals, other than Service Animals, are not permitted in the pool or wet areas.
13. The pool is shallow and not designed for any type of diving or jumping into. Any type of dives, flips, jumps or other similar actions from the side of the pool are strictly prohibited.
14. Only authorized personnel are allowed in the pool equipment area.
15. Tables or chairs on the deck may not be reserved by placing towels or personal belongings on them.
6.4. Meeting Rooms/Ballrooms Usage Rules
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All inside non-office use areas within the Clubhouse are open for resident utilization, unless previously reserved for a structured program or event. Management has the authority to restrict access to these areas from time to time as it deems necessary.
Unless otherwise provided in these Rules, the sale of alcoholic beverages is prohibited. Members are responsible for the actions of their guests. Persons deemed to be intoxicated will be required to leave the Facility. Alcohol may be served only to persons twenty-one (21) years of age or older.
Alcoholic beverages are prohibited from being stored inside the Clubhouse kitchen except as part of a ongoing sanctioned event or activity.
6.5. Library and Billiards Room Usage Rules
1. The Library and Billiards Room are open for the use of residents and their guests only.
2. Books and reading materials are provided by the Association in the Library. Those individuals desiring to donate books or other suitable materials should make arrangements with the Clubhouse front desk staff.
3. Periodicals, magazines, and newspapers must remain inside the Clubhouse, and cannot be checked out.
4. Use of mobile phones is permitted under the pretense of acceptable levels, and so long as it does not interfere with the quiet enjoyment of others.
5. Gambling is not permitted in the Club Facilities (Except at Association-sanctioned activities)
6. No food/beverages/liquids of any kind are permitted on the Billiard tables.
6.6. Putting Green, Tennis/Pickle Ball Court, and Bocce Courts Usage Rules
1. Putting Green, Tennis/Pickle Ball Court, and Bocce Courts are available for their intended use by residents and their guests on a first-come first served basis, and cannot be reserved for a private function or accessed by the guests of a private function. The Putting Green is to be used only for putting purposes, and for no other purpose. Bocce Courts are to be used only to play Bocce ball, and for no other purpose. The Tennis/Pickle Ball Court is to be used only for playing tennis and/or pickle ball, and for no other purpose. Children under the age of eighteen (18) must be accompanied by a person eighteen (18) years of age or older at all times when using the Putting Green,
Tennis/Pickle Ball Court, or the Bocce Courts.
2. Bikes, tricycles, rollerblades, skateboards, shoes with metal cleats, and any equipment with wheels are prohibited on the surfaces of the Putting Green, Tennis Court/Pickle Ball, and Bocce Courts.
3. Pets are not allowed on the surfaces of the Putting Green, Tennis/Pickle Ball Court, and Bocce Courts.
4. No glass containers of any kind are allowed on the surfaces of the Putting Green, Tennis/Pickle Ball Court, and Bocce Courts. Food or beverages are prohibited on the surfaces of the Putting Green, Bocce Courts and Tennis/Pickle Ball Court. Food and beverages in non-glass containers, and coolers may be used around the perimeter areas of the Putting Green, Tennis/Pickle Ball Court, and Bocce Courts.
5. Residents are responsible for bringing their own equipment. Club Staff may have some equipment available for sign out on a first come first served basis.
6.7. Lake & Pond Areas Rules
These wet areas are not designed for fishing, swimming, or recreational use, and cannot be used for those purposes. All such uses are strictly prohibited. DO NOT FEED THE WILDLIFE
6.8. Clubhouse Parking Policy
6.8.1. General Guidelines
1. The Clubhouse parking lot is intended to be used exclusively by residents, their guests and invitees, vendors, and Clubhouse visitors, on a temporary basis. No overnight parking is permitted.
2. All vehicles must be parked only in areas designated for such purpose. At no time shall lawns, green spaces, or sidewalks be used for parking, storage, or other recurring use to support vehicles of any type. Enforcement of this provision shall be as provided for under the Enforcement & Towing section below.
3. Temporary private event guest parking spaces may be designated by Management from time to time. Residents are not allowed to park in event guest designated parking places during such events.
4. Vehicles must be parked so as to not obstruct other parking spaces, sidewalks, or ingress and egress areas, or impede mail delivery or pickup. Emergency vehicles must have space to navigate the roadways.
5. No campers, recreation vehicles, boats or boat trailers may be parked on the Clubhouse Parking lot.
6. No parking or stopping is permitted along any of the entry traffic lanes of the Property other than those checking in at the Gatehouse.
6.8.2. Enforcement and Towing
1. The Board of Directors may initiate towing on any prohibited vehicle or vehicle in violation of the provisions of
this Parking Policy. The Board of Directors or the Manager or designee shall be responsible for the towing of
vehicles violating any rules contained herein. Vehicles determined to be in violation of this Policy shall be subject
to the "48-hour notice to tow", beginning with posting a "24-hour friendly reminder notice" and then a "24-hour
towing notice" on the vehicle (with the exception of 2 below). Notices shall contain the following information:
a. Make, model and year (if known), and color of the vehicle.
b. License number of the vehicle, the state licensed to and expiration date.
c. Date vehicle will be towed.
d. Date and time of citation.
e. Tow company's name and phone number.
2. For the safety of all residents, the following vehicles in violation will be towed without notice.
a. Any vehicle parked in a Fire Lane.
b. Any vehicle parked in a way to limit ingress and egress to the Club Facilities.
c. Any vehicle parked in a handicap space without proper handicap permit.
d. Any vehicle parked in a manner that blocks handicap ramps.
e. Any vehicle with repeat violations within a preceding 14-day period.
f. Any vehicle that is not properly registered and plated.
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​​​​​​Section 7. EMERGENCIES
7.1. Emergency Procedures
In the event of an emergency, the Clubhouse is equipped with a first aid kit and an AED. If an accident or injury occurs, Staff should be notified immediately. There is an emergency phone by the Fitness Room to dial 911.​​​​​​​​​
​​​​​​Section 8. FORMS AND WAIVERS
8.1. Receipt of Document
​All owners and tenants will receive a copy of this document prior to obtaining Access Cards. The Receipt of Club Facility Rules & Regulations Form (See Appendix H) as well as Appendix A1 (Informed Consent, Release & Waiver Agreement - Minor(s) under 18 years of age use of the Club Facilities) must be signed before Access Cards will be issued and will be filed accordingly.
8.2. New Resident Information Form and Waiver
A new resident information form (Appendix G) is kept on file for all residents. This allows Staff to maintain current information on all residents eligible to utilize the Club Facilities. This form also contains the Informed Consent, Release and Waiver Agreement (Appendix F) that must be signed by each member of the household.
8.3. Guest Pass Authorization Forms
Guest Pass Authorization Forms (Appendix B) are available from the Clubhouse front desk staff. Forms should be
completed in advance of the guest's arrival.
8.4. Rental Usage Guidelines and Request Form - All Room Rentals are Currently Suspended
Bella Trae Ballroom Rental Agreement and Waiver Forms are utilized for private rental by of The Bellissima Room which is available for private functions. Residents must complete all required forms and contract before any rental can be scheduled. Contract must be accepted by Management and rental and deposit payments must clear the bank before rentals can be confirmed. Unforeseen weather, facility or staffing conditions may result in postponement or cancellation of rental agreement. Residents must read, initial and agree to follow the Bella Trae Ballroom Rental Agreement before a request will be approved.
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