Activities & Events Rules

BELLA TRAE COMMUNITY ASSOCIATION RULES & REGULATIONS

BOARD APPROVED. Revised and adopted July 16th, 2024

 

Section 4. ACTIVITIES & EVENTS
 

4.1. Community Website

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The community website is a resource for Bella Trae residents. Please visit the website, www.bellatrae.com, for updated information related to Association meetings, special events, lifestyle programs, and important news bulletins. Certain areas of the website are restricted. Members will need to request a log-in to access these areas. If you have any questions, please contact the Assistant Manager/Lifestyle Director.

 

Email Notifications
Residents are encouraged to provide Management with their consent to receive official notifications from Association via electronic mail. Please contact Management in this regard.

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4.2. Community Channel

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Information on these events is available through the community’s cable channel, Channel 901.

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4.3. Chartered Clubs

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Chartered Clubs are resident-managed organizations that are sponsored by the Association to foster and promote opportunities to pursue a hobby, a recreational, cultural interest, or other interests. Any resident wishing to develop a Chartered Club should contact the Assistant Manager/Lifestyle Director to receive information and an application.

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Chartered Clubs must keep and maintain appropriate financial records of their dealings, including a checking account, which will be administered by the Association through its bookkeeping and accounting system. Charters are granted based on Membership interest for a specific program and the availability of Association facilities and equipment.

 

Chartered Clubs must be open to all residents of the community. Guests may be permitted to attend club functions on a limited basis with permission from the Assistant Manager/Lifestyle Director or designee. Approval of Chartered Clubs rests with the Association.

 

Management and Staff will reasonably help to facilitate meetings and assist in the development and promotion of activities developed by the Chartered Clubs via the community website, the community cable channel, emails, flyers and newsletters.

 

Chartered Clubs meeting and event dates will be given priority for the use of Club Facilities, subject to space availability,. Chartered Clubs will be exempt from paying room rental fees.

4.4. Registration for Events and Activities

 

Association activities and events will be open to Club Members, their Immediate Family Members, and their guests only. Registration dates and deadlines will be advertised in advance of the event. Registration for all programs and activities may be accomplished as follows:

 

• In-person Registration-Complete and submit payment (if applicable) at the front desk in the Clubhouse.
• Email Registration – Email the front desk for non-cost events.

• Mail-In - Registration and payment may be mailed to:

 

Manager of Bella Trae
8411 Riverdale Lane
Champions Gate, FL 33896

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4.5. Event Fees

 

Event and activities fees may be required to offset the costs associated with events and activities. Participants are required to make full payment at the time of registration. Participants may pay for programs by cash, check made out to "Bella Trae Community Association, Inc.", credit or debit card (if available), or in such other ways as management may determine and a receipt will be provided. Any transaction costs incurred by the Association as a result of payments made by credit or debit cards may be passed on by the Association to the Resident. Charges imposed for checks returned by the bank will be passed on by the Association to the Resident. Activity Fees are non-refundable unless the activity is canceled by the Association for any reason..

 

4.6. Changes and Cancellations

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From time to time events may be cancelled due to low participation. Club Staff will notify residents if there is a need to change or cancel an activity or event. If cancelled by the Association, residents will be issued a refund. From time to time areas within the Clubhouse, grounds, and Pool areas may be restricted for use by Association sanctioned events.

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4.7. Waiting Lists

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Some activities and events will have maximum registration limitations. In the event that a limitation is reached, a waiting list will be created. If there are cancellations, an attempt will be made by Staff to contact the persons on the waiting list in the order they signed up.

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