Access Rights to Club Facilities

BELLA TRAE COMMUNITY ASSOCIATION RULES & REGULATIONS

BOARD APPROVED. Revised and adopted July 16th, 2024

 

Section 3. ACCESS RIGHTS TO CLUB FACILITIES
 

3.1 Club Members

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"Club Member" shall mean every Owner (other than an Owner who has leased his or her residential dwelling to Lessee) and Lessee; provided, however, for the purposes of Club Membership there shall be only one Owner or Lessee per Residential Dwelling. A person shall continue to be a Club Member until he or she ceases to be an Owner, or ceases to be a Lessee legally entitled to possession of a rental Residential Dwelling. Once an Owner leases a Residential Dwelling, only the Lessee shall be entitled to exercise the privileges of a Club Member with respect to such Residential Dwelling; however, the Owner and Lessee shall be jointly and severally liable for all assessments.
 

3.2. Club Member Access

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Each Club Member and his or her Immediate Family Members, his or her guests and invitees, shall have the nonexclusive rights and privileges to use the Club Facilities. In order to exercise the rights of a Club Member, a person must be a resident of the Residential Dwelling. If a Residential Dwelling is owned by a corporation, trust or other legal entity, or is owned by more than one family, then the Owner(s) collectively shall designate one (1) person residing in the Residential Dwelling who will be the Club Member of the Club with respect to such Residential Dwelling.

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Once an Owner leases a Residential Dwelling, only the Lessee shall be entitled to exercise the privileges of a Club Member with respect to such Residential Dwelling. An owner who leases his or her residential dwelling shall only be permitted to use the Clubhouse and other amenities as a guest of a Club Member or Leasee for a period not to exceed fourteen (14) days during a calendar year.

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If the Member has failed to pay any BTCA assessments, any other COA/HOA assessment, or any other assessments authorized pursuant to the terms of the Declaration for a period lasting sixty (60) days or more, the Club Member, his or her immediate family members, his guests and his lessees (if applicable) will have their access privileges suspended until all assessments, late fees, penalties and any related association costs or penalties are paid in full and are current.

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3.3. Supervision of Minors

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Minors under the age of eighteen (18) years are not permitted to use the Club Facilities without adult supervision, Adult Supervision is someone 18 years or older. Minors may use the Club Facilities with adult supervision if such minor’s parent or legal guardian releases Association, Management, their officers, agents, employees, affiliates, directors and attorneys (collectively, the “Indemnified Parties”) from liability for such use pursuant to consent form(s) provided by Association. (See Appendix A.1)Minors under eighteen (18) years of age are not permitted to use the pool without adult supervision. Minors, age 10 years or older, may use the Fitness Center and Equipment with adult supervision only if such minor’s parent or legal guardian signs an "Informed Consent, Release & Waiver Agreement".

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Notwithstanding the foregoing, if minors use any of the Club Facilities without the proper execution of a consent form or without adult supervision, Indemnified Parties are not liable for the actions of such minors. Minors under the age of 10 are not permitted in the Fitness Center/Yoga Room at any time.

 

Parents/legal guardians are responsible for the actions and safety of such minor(s), as well as any damages to the Facilities or the equipment in the fitness center caused by such minor(s).

3.4. Access Cards

 

Entrance to the Clubhouse will be through the front door only by means of an Access Card. These Access Cards are to be swiped by every resident each time they enter the Clubhouse. Club Members (or Lessees), and their Immediate Family Members who are residing within the Residential Dwelling must obtain an Access Card with photo on file, which must be presented to Club Staff or Management upon request. Immediate Family Members under the age of eighteen(18) years shall not receive an Access Card. Sharing of Access Cards is strictly prohibited and may result in penalties.

 

Access Cards shall be issued to each new resident over the age of eighteen (18) when all required forms/documents have been properly executed and returned to the Clubhouse front desk staff. One (1) Access Card per adult resident will be issued at a cost of ten ($10.00) dollars per card. Replacement cards for lost or deactivated cards may be obtained from the Clubhouse front desk staff at a cost of ten ($10.00) dollars per card. You will be asked to turn in your old card and it will be deactivated. Access Cards issued to a Leased Residential Dwelling will reflect the expiration date of the lease on file with their respective Condominium Association. Upon expiration of the Access Card, lessee will not be granted the privileged use of the Clubhouse Facilities until such time as a valid lease has been approved and filed with his or her respective Condominium Association.
 

3.5. Guest Use of Facilities

 

Guests may be sponsored by a Club Member in any Club Facilities, subject to restrictions for health and safety. The Club Member must remain in the company of the guests. The Board of Directors, at their sole discretion can set (i) reasonable limits on the number of guests and/or visits that a resident may sponsor, and (ii) establish fees. Currently, these are as follows:

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1.  Club Members may sponsor up to eight (8) guests per unit, per day at no charge.

2.  Additional guests are available at $5 per person, per day. Children 3 years of age and older are subject to this fee.

3.  Any requests for guests in excess of eight (8) guests must be received in writing, and approved by management in  advance of the event.

 

Unaccompanied guests ages eighteen (18) years or older may use the facilities when the Club Member has provided an approved Guest Pass Request Form (See Appendix B) to the Clubhouse front desk staff. Front desk will issue the passes. Management, in conjunction with the Board, will determine from time to time the most effective process for guest administration with respect to the clubhouse.

 

Club Members must be in good standing with their BTCA or COA/HOA for a guest pass to be issued.

Guests are not permitted to bring other guests to the Club Facilities.

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